Leadmo
Privacy & Data Protection

Privacy Policy

Leadmo Application

1. General Information

This Privacy Policy sets out the rules governing the processing of personal data in connection with the use of the Leadmo application available at https://leadmo.io (the "Application").

The data controller for user account data is:

NEOFETCH Sp. z o.o.
Stefana Batorego 18/108
02-591 Warsaw, Poland
VAT ID (NIP): 7011245039
Email: [email protected]

(hereinafter: "Leadmo" or the "Controller").

Personal data is processed in accordance with:

  • Regulation (EU) 2016/679 (GDPR),
  • applicable data protection laws,
  • the Terms of Service,
  • and the Data Processing Agreement (DPA).

2. Roles in Data Processing

2.1 User Account Data

With respect to personal data of users of the Application (e.g., registration data, billing information), Leadmo acts as a Data Controller.

2.2 Data Processed by Users Through the Application

With respect to data entered, imported, extracted, or otherwise processed by users through the Application:

  • The user acts as the Data Controller.
  • Leadmo acts solely as a Data Processor within the meaning of Article 28 GDPR.

Leadmo:

  • does not determine the purposes of processing such data,
  • does not use such data for its own purposes,
  • does not sell or monetize such data,
  • does not access such data except as necessary to provide the service.

The detailed rules governing such processing are set out in the Data Processing Agreement (DPA).

3. Categories of Personal Data (Users)

Leadmo may process the following categories of personal data relating to users:

  • First and last name
  • Email address
  • Company name
  • Billing details (e.g., VAT number, address)
  • Payment-related data (processed by third-party payment providers)
  • IP address
  • Device and browser information
  • Usage data and system logs

4. Purposes and Legal Bases for Processing

User personal data is processed for the following purposes:

  • Performance of a contract (provision of the Application and related services) – Article 6(1)(b) GDPR
  • Compliance with legal obligations (e.g., accounting, tax regulations) – Article 6(1)(c) GDPR
  • Ensuring security of the Application and preventing abuse or fraud – Article 6(1)(f) GDPR (legitimate interest)
  • Customer support and communication – Article 6(1)(b) or (f) GDPR
  • Marketing of Leadmo's own services (if applicable) – Article 6(1)(f) GDPR or consent under Article 6(1)(a) GDPR

5. Data Processed by Users

The Application enables users to process publicly available business information for their own business purposes.

Leadmo:

  • does not use such data for its own purposes,
  • does not sell or share such data,
  • stores such data solely to provide the service.

Such data is retained:

  • until deleted by the user,
  • or for a maximum of 60 days from the end of processing,
  • or until account deletion, whichever occurs first.

After this period, data is automatically deleted or irreversibly anonymized.

6. Data Recipients

Personal data may be shared with entities processing data on behalf of Leadmo, including:

  • hosting providers,
  • cloud infrastructure providers,
  • IT service providers,
  • payment processors (e.g., Stripe, Inc.),
  • analytics service providers (e.g., Google).

Such entities process data based on data processing agreements and only in accordance with Leadmo's instructions.

7. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), such transfers are carried out based on:

  • an adequacy decision issued by the European Commission, or
  • Standard Contractual Clauses (SCCs), or
  • other legally recognized transfer mechanisms.

8. Data Retention

User account data is retained:

  • for the duration of the contractual relationship,
  • after termination for the period required by law (e.g., accounting regulations),
  • technical logs – up to 12 months.

Data processed by users through the Application is retained in accordance with Section 5 (maximum 60 days unless deleted earlier).

9. Data Subject Rights

Data subjects have the right to:

  • access their personal data,
  • rectify inaccurate data,
  • request erasure,
  • restrict processing,
  • receive their data in a portable format,
  • object to processing based on legitimate interest,
  • lodge a complaint with a competent supervisory authority (in Poland: President of the Personal Data Protection Office – PUODO).

Requests may be submitted to: [email protected]

10. Cookies

The Application uses cookies and similar technologies for:

  • authentication and session management,
  • maintaining security,
  • analytics and performance measurement,
  • improving user experience.

Users may manage cookie preferences through their browser settings or via the cookie management tool available on the website.

11. Data Security

Leadmo implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

  • encrypted data transmission (SSL/TLS),
  • restricted access controls,
  • secure hosting infrastructure,
  • regular security monitoring.

12. Changes to This Privacy Policy

Leadmo reserves the right to amend this Privacy Policy. The current version is always available within the Application or on the website.

Related documents:
Terms of Service • Data Processing Agreement (DPA)